#Teams

Automate New Employee On-boarding

Automate New Employee On-boarding

Onboarding a new employee can turn into chaos between the number of manual data entries through multiple departments to the cumulative hours to complete the task due to delays in email communications. This process can average out to take 2-3 weeks to complete resulting in the new hire sitting with nothing to do on his first few days.

 

Many organizations have been searching for ways to leverage Microsoft technology within Power platform to alleviate this onboarding chaos.  A short video by Microsoft 365 gives an example of a unique solution using Microsoft Teams and Power Platform to solve a common workflow of onboarding a new employee reducing the process from days to hours. If your HR team is interested in learning more please contact us or your program manager directly.

Productivity with TEAMS Continue to Increase

Productivity with TEAMS Continue to Increase

At the beginning of the pandemic, organizations leaned more on the current technology to collaborate. As shelter-in-place orders grew state to state the use Microsoft technology grew as well.  With the isolation of remote work growing the need for human connection became crucial to business development and the use of video conferencing for meetings increased substantially on Teams. It should be noted that Microsoft has continued to make enhancements and improvements:
  • Custom backgrounds allow you to replace your background in Teams meetings with a new office look anytime.  You can also upload your own custom backgrounds as well. Unique backgrounds have become a spirited competition within designDATA.
  • To make video calls more interactive, the raise hand feature will be available to everyone by the end of the year. It will let meeting participants indicate they have something to say by clicking on a hand-raise icon in the meeting control bar. Academic institutions will probably see this feature first as it rolls out.
  • Meeting organizers can now end a meeting for all participants with the click of the “end meeting “button in the control bar.
  • Later this year, Microsoft will roll-out background noise suppression while in a Teams meeting which uses technology to reduce distracting background noise such as loud typing or a barking dog.

How to Share Your Screen with Teams

How to Share Your Screen with Teams

Screen sharing is a very useful tool that will help coworkers view content together.  Below I show how I shared my screen with my coworker Ricardo to discuss a project we were working on together. (click on pictures to enlarge)
  • Join or start your meeting with the option of video or voice by selecting the icon on the top right corner of the screen
  • Move your mouse to the bottom-middle of the screen during a meeting in Teams.
  • Choose the chat control options.
  • Click the third icon from the left, the icon with the square box and arrow.
  • You can then choose to share your screens, desktops, windows, or programs.

     

  • To stop sharing your screen click on the square icon with the X in the middle.

Article by Jose Vargas

Feature Matrix between MS Teams vs. Zoom and GoToMeeting vs. Zoom

Microsoft Teams vs Zoom Features

Both MS Teams and Zoom enable organizations and individuals to have online meetings, chats, calls, screen sharing. Below are key differences between the two:

GoToMeeting vs Zoom Features

Zoom and GoToMeeting both offer robust and easy-to-use screen sharing functionality

Status in Microsoft Teams

Microsoft Teams has a Status feature (also sometimes called Presence) that lets people know your availability.  This feature works automatically, but you can also control it manually if you need to:

To access it, click on your portrait in the top-right of Teams, and then mouse-over your current status to see your available statuses. 

If there’s a meeting going on in your calendar, Teams will auto-update your status to “In a Meeting,” or to “On a Call” if you’re on a Teams call.  If you’re idle for a period of time, it will auto-update to “Away.” 

You can manually choose a different status if you want to override the auto-chosen status.  Just be sure to click on “Reset status” when you’re done to let Teams go back to automatically updating your status. 

Lastly, you have an option to “Set status message” to let people know what’s up, such as “On a lunch break, back at 1pm.” 

Take Meeting Notes in Microsoft Teams

A new Teams feature is the ability to take Meeting Notes:  A single shared note-taking space that lives inside a Teams meeting can be used to track agendas, decisions, and assign action items.

Once you’re in the meeting, go toMore options  > Show meeting notes  in your meeting controls. If you have not taken any notes yet, select Start taking meeting notes.

Otherwise, start typing your notes. Use the controls at the top of the panel to format and lay out the text. To add a new note, select Add a new section here. Use @mentions to draw someone’s attention to a specific note or assign an action item.

In a recurring meeting, the notes persist from meeting to meeting. Each meeting becomes a new section in the notes.

There are some other features and limits of these meeting notes, for a full description see this link:  https://support.microsoft.com/en-gb/office/take-meeting-notes-in-teams-3eadf032-0ef8-4d60-9e21-0691d317d103

Teams on your phone or tablet!

You can get all of the same great connectivity and collaboration options from Microsoft Teams not only on your computer but also on your Android or iOS device!

Simply go to your App store, look for Microsoft Teams, install, and log in as you would from your computer.  You’ll find you have access to all of your chats, teams, and the ability to join Teams meetings with one touch, including the ability to participate in screen shares and other features!

While some features aren’t natively available in the Teams app, you’ll find many of the ones you need all the time are available or are available via a separate app (such as the “Planner” app, which allows you to interact with all of the Planner tabs you may have created in Teams).